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PDF to Word File Data Entry Work Performed
for a Recruitment Agency to Format their Resumes
Om Data Entry India is one stop solution for every business needs.
Client profile
Our client is the owner of a recruitment agency in the UK that gives a common platform to job seekers and job provider to come in contact with each other and fulfil their common purpose. His firm receives huge numbers of resumes on a daily basis, and he was not able to record the details as well as sort them for future operations. He has a wide network of companies and employment sources to cater the services across the UK.
Project summary
Our client required all the resumes or CV’s to be formatted and converted into a single company made format for easy data extraction and filtering of data. He gave us a set format pre-designed by the company and asked us to convert all the PDF files of resumes in the given format. The client format was word based and other formats of resumes were available in PDF format. It required unified and accurate data entry of resume data from PDF format into a word file.
Project requirements
- Collection of data from resumes in PDF files as per clients specification.
- To enter data from PDF files into word files with high accuracy.
- Formatting of word file in the given format by client with high precision.
- Validation of data entered by cross verification from main sources.
- To record data into excel file of all the resumes or CV’s formed.
Process to perform PDF to excel data entry work
Our PDF to Excel data entry process is designed to ensure high accuracy, quick delivery, and formatting as per client specifications. Here’s how we perform the work:
01
Receive PDF resumes and word format
Our team receives resumes of candidates in PDF file format, along with the pre-designed Word format provided by the client.
02
Data entry from PDF to Word
Our data entry operators perform accurate data entry from the PDF file into Word format, ensuring quick delivery of results with high accuracy.
03
Resume formatting
We perform resume formatting to maintain the symmetry of resume files and ensure that they match the client’s database requirements.
04
Quality check for error-free data
Our team conducts a quality check round to ensure error-free data entry of candidate information while maintaining consistent formatting.
05
Submit and make revisions if needed
Once the Word files are formatted, our team submits the files to the client. If any changes are required, we make the necessary revisions as per the client’s feedback.
Challenges and solutions
Difficulties:
During the project, there was need to make the judgments about the measurements and that was little difficult. We need to mark the area using the tool within the client software and it should be accurate enough for getting the exact measurements. Major challenge was also to give consistent and quick results without compromising on the quality of work. The purpose of the project was to collect complete measurements of land spaces and constructions that required technical knowledge too.
Solutions:
Om Data Entry India team completed the task with all kinds of challenges accomplished and also strived to meet the client’s deadlines. We were able to solve all the queries and collected data with high precision data collection work. Smart methods and flexible shift timing helped our client to meet the target deadlines. He was able to get all the required data for planning out better space optimizations in the city of Vienna, Austria.
Challenges faced by Om Data Entry India team
- For every single resume, the data available were different and difficult to format.
- Some of the resumes were missing out on basic details such as contact information.
- In many resume files the data was difficult to read and to get required information.
- Formatting of word files and arrangement of candidate details was also a challenge.
- Many times, the team had to perform data verification work for doubtful cases.
- There was extra information provided in resumes that was not easy to fit the client’s format.
Solutions given by team
Our company has a strong team of data entry operators that possess skills and expertise in performing data entry work of complex file formats. They were able to deliver results requested by client within the given time frames and offered high quality results. Our team gave smart solutions to all the above mentioned difficulties with use of their experience and expertise. The work was finished on time with all the results delivered as per requirements by the client.
Quick actions
- Dual monitors for quick data entry work.
- Data entry operators performed smart data entry techniques.
- Use of smart attributes to sort resume data.
- Smart tools of data entry systems used to perform the project.
- Flexible shift timings to perform work and meet client deadlines.
- Word formatting tools to deliver error free resume files.
Results
After seeing the formatted resumes the client was extremely happy and satisfied with the results. He was amazed to see the perfection in work and completion of work within the stipulated time frames. Our client was highly impressed with the methods used and said “it would not have been possible the same way, if they would have performed the task in-house”. He promised to outsource more work in the future and thus we are still working on his projects of resume formatting work.
Please contact us now for a free quote or to know more about our business process outsourcing services at affordable prices.
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