Om Data Entry India's Case Studies and Success Stories

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Data Entry From Resumes of Applicants and Processing Them for a Recruitment Agency

Client Profile

Our client is marketing and operational head of a recruitment agency in the USA and they provide work force to different companies across cities in the states. He has built a common platform for job seekers and employers to come in touch with each other and fulfil their purpose. Their recruitment agency receives resumes from various domains on a regular basis and required professionals to help them out with the dilemma to record all the data of resumes they collect and make a short list of suitable candidates.

Project Summary

The project was about resume processing on the basis of certain details given by the client and filter out the candidates with all the details captured precisely. Our client was emphasising on contact details as well as qualification criteria as they required the same for future recruitments. The aim was to collect and enter data from resumes or CV’s such as bio-data, contact details, address, education, qualifications, experiences of candidates, age, gender, reference details, etc. Also, the data needs to be validated to avoid false or wrong data entered into the database.

Project Requirements

  • To enter data from resume PDF documents or word files into the client’s database.
  • To find all the details present in the CV and shortlist suitable one accordingly.
  • To validate the data entered by cross verification from original sources.
  • To categories database as per the client requirements for smooth data retrieval.

Process to Perform Resume Processing

Step 1 -

Our team collects the resumes of candidate’s in different file format by the client along with their project requirements.

Step 2 -

The data entry operators perform data entry from PDF or word files into excel spreadsheets for recording data of applicants in their database.

Step 3 -

We have professionals that do quality check of resumes to ensure error free data entry of resume along with processing data.

Step 4 -

team performed resume processing and filtered resumes as per the client requirements to get them most suitable candidates for vacant positions.

Step 5 -

Once the resume data are collected and shortlisted, we send the excel file to the client for supervision and feedback.

Challenges Faced

  • Resumes given by clients were of different formats and difficult to sort.
  • There was insufficient information in some of the resumes such as experiences.
  • For various file formats, the print was not clear and hard to collect data for entries.
  • In some cases, there was a dilemma in short listing the candidates on criteria basis.
  • The improper and long description of experiences were not able to scrutinize.

Solutions Given by Team

We accomplished the project of resume processing work with high efficiency and were able to deliver quality results to clients with all the queries resolved. Our team found accurate solutions for upcoming challenges and fixed the issues with their experience and expertise. The use of flexible timings to cater work within the deadlines along with comprehensive methods was implemented to give high accuracy results. Our team is very skilled to perform data entry work from resume files and processing works to meet the client’s deadlines. The project was finished with error free data entry results to the client.

Quick Actions

  • Dual monitors are used for quick and accurate data entry work.
  • Data entry operators performed smart data processing techniques.
  • Use of smart attributes to sort resumes as per vacancy requirements.
  • Advanced tools being used to enter data into the systems with precision.
  • Flexible shift timings for maximum delivery of results in short time span.
  • Expert techniques to filter data as per the job title and job descriptions.


The client was extremely cherished and satisfied with the quality of results delivered to them by the team. He saved a lot on money as our service rates were cost effective and there was no investment done on in-house work force. He was very happy to see the results delivered within the turnaround time by our team without compromising on quality of work.

It became easy for the client to retrieve resume data for future operations. The file format also impressed the client and he appreciated the team for their hard work and smart results, he is continuing to outsource us with the same work.

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