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Database Creation Work for American Institutions
by Performing PDF to Excel Data Entry
Om Data Entry India is one stop solution for every business needs.
Client profile
Our client is a professor of an institute based in USA. He aimed at creating a database for collages across various states of America and helping the students to find the most appropriate institute for them. They are serving students with the facilities of collage details, their fees and scholarship programmes available. He has done various university affiliations and possesses all the details of courses offered by them. So, he is making the data more accessible for students who are willing to join those institutions.
Project summary
To figure out details in PDF about various courses offered in universities and enter the same data in excel was the aim of our project. The association our client works with was having piles of data in PDF files that was very old and needed updating with conversion of data in easily accessible format. They requested about accurate data entry of all the details of courses, scholarship programmes and seats available for the courses in the particular institution with their locations.
Project requirements
- Client required quick and accurate data entry of information from PDF file into excel.
- He wanted to convert the un-editable data into easily accessible data for updating records.
- To validate the data entered by cross verification from PDF files for high precision.
- He required smooth data retrieval of all the course details and wanted to categorize again.
- Formatted database as per the client requirement for quick and easy operations.
Process for database creation work
Our database creation process is designed to ensure accuracy, quality, and timely delivery. Here’s how we handle it:
01
Receive manufacturer list
The client sends us the list of manufacturers or vendors from where the product data needs to be collected.
02
Data collection from manufacturers
Our experts collect the required product data from the specified list of manufacturers or vendors, ensuring the information is accurate and relevant.
03
Enter data into excel
Our team enters the collected product data into Excel spreadsheets, ensuring proper formatting and organization for easy future reference.
04
Quality check and error-free data
We perform a thorough quality check to ensure that all product data entered into the database is error-free and properly formatted.
05
Send database for client review
The completed product database is then sent to the client for supervision and review within the agreed-upon time limits.
Challenges faced
- The data available was having many minute records and was very difficult to categorize.
- Details of institutions should be recorded as per area which became a complex process.
- There were long inventories and old formats should be added in excel as it is available.
- Details filled up were complex and time consuming with so many images to be converted.
- There were some files which needed to be typed and images needed to be added.
- Quality check team was also required with so many entries to validate and verify.
Solutions given by team
We have strong team of data entry operators that offer high quality results and comprehensive solutions to every project at their hand. Om Data Entry India team delivered highly accurate and most efficient results for converting the PDF files of old institutional into digital data with the help of advanced tools and methods used. Our team was very skilled to perform such data entry work with the use of smart methods to meet the client’s deadlines. The project results were delivered with error free database on time.
Quick actions
- Dual monitors were used for quick and accurate data entry work.
- Data entry operators performed smart data entry techniques.
- Use of smart attributes to sort PDF data and convert into excel sheets.
- Smart tools used of data entry systems to perform with accuracy.
- Flexible staffing used for bulk volume operations to meet deadlines.
Results
The client was very happy to see the results delivered within the turnaround time by our team as he was able to save on his time and money without compromising on quality of work. It became easy for the client to retrieve institutional data and update the latest information of courses offered. He was not having the headache for storing the data in PDF form for future operations. He is continuing to give us the work as he rely on our expert team of data entry operators.
Please contact us now for a free quote or to know more about our business process outsourcing services at affordable prices.
